JOB DESCRIPTION: Virtual Assistant/Marketing Coordinator
POSITION: Virtual Assistant/Marketing Coordinator
Location: Virtual (Anywhere)
Classification: Independent Contractor (part time)
Time Commitment: 10-25 hours/week
Compensation: Commensurate with experience ($15-35/hr)
Reports To: CEO
POSITION: VA & Marketing Coordinator
The role of the VA is to support Eric Glazer as he strategically leads Shared Purpose Connect, enabling him to work strategically on his key responsibilities.
Goals and Expectations:
You will represent Eric Glazer by handling all communications and scheduling with team members, partners, contractors, and others outside the organization.
You will support coordination and/or administration of our online, email marketing campaigns
support in general admin activities like proofreading, email correspondence to clients and partners
You will manage vendors and consultants
You will support some travel logistics and booking
You will support some billing
You will support general organization and projects as given by Eric Glazer
You will plan, run and complete set projects given by Jeff Goins.
You will run his calendar to ensure efficient scheduling (including choosing a shared calendar platform)
You will handle details for the organization that fall under the responsibility of Eric Glazer
Primary Areas of Responsibility:
Execute email promotions and surveys via our email service provider (presently Real Magnet)
Serve as member services to healthcare executives and other guests attending our programs
Manage email service provider
Manage email campaigns and analytics reporting for all programs
Coordinate data from Webinar platform to Email platform to Database
Work with SPC Database Manager and SPC Web Manager to ensure all content is up to date
Writing, Editing and Production
Edit communication materials including emails, web posts, etc.
Review marketing communication materials for consistency and effectiveness of messaging.
Assist in writing of promotions and communications
Manage email service provider (Real Magnet) and survey tool (Survey Monkey)
Lead in note taking and summary of key points of most of our webinar and teleconference events
Coordinate logistics and production of our virtual events
Manage company’s travel logistics including hotel reservations, airfare analysis, and completion of expense reports as needed
Coordination of various business partner meetings
Manage payments of all vendors and business partners
Produce invoices for all clients
All other administrative support tasks of department as needed
Assist in the evaluation of conference opportunities and maintain conference calendar
Assist in development of communication materials for virtual and live events as needed
Manage logistics for secured engagements including speaking and travel logistics
Coordinate details for administrative projects including events production, speaking engagements and working with contractors.
As necessary, Manage any business finances not covered by accounting and bookkeeping, including Eric’s business expenses, vendor/consulting expenses and any fees for services or products pertaining to the business.
Provide monthly expense reports b deadlines
Personal Administrative Projects
Assist Eric in managing household tasks as necessary, such as lawn care, plumbing, painting, construction, etc.
This may include scheduling, correspondence, and paying for these services.
You may be expected to schedule, correspond with, and follow up on these services to ensure they are taken care of.
Tracking, Measuring and Monitoring
Measure and analyze outbound marketing programs (e.g. email)
Track and distribute leads from all marketing programs
4+ years as administrative assistant
Assitonal 2-6 years of hands-on marketing experience
Experience with email service providers (Real Magnet, ExactTarget, Constant Contact, etc) a must
Experience with webinar tools (Zoom, GoToMeeting, GoToWebinar, WebEx, MS Live Office, etc) a plus
Good editing skills (grammatically a super star)
Strong verbal and written communication skills
Good project management and organizational skills
Relentless attention to detail and commitment to delivering superior output
Ability to work independently, problem solve proactively and thrive with deadlines that require productivity, initiative and follow-through
The flexibility, instincts and intellect to pitch in as needed in a high-growth environment
Familiarity with web content management systems a plus
Experience in the healthcare/medical industry a plus
Bachelor’s Degree in Marketing, Business or related discipline
Knowledge and/or interest in the business of healthcare a big plus!
Contact: Eric Glazer, email@example.com